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It's easy to set up and begin using Mac OS X's Mail application.

Tip: If you entered your email account information when you registered Mac OS X, you don't need to set up Mail again.

How to set up Mail

Tip: For Mac OS X 10.4 or later setup information, see this page, and also this one.

First, gather some information about your email account. Your Internet service provider or network administrator provides the information:

• Type of email account you have (IMAP, POP, or UNIX)
• Your email address
• Your account password
• Mail server ("host") name or names
• SMTP password (if required)

Tip: Some Internet service providers may use one mail server for incoming and outgoing mail. Others may use two servers. If only one server is used, use the same server name twice where it is required by Mail. Examples of names would be "pop-mail.apple.com" and "smtp-mail.apple.com".

Next, follow these steps to configure Mail:

1. Open Mail.
2. Choose Preferences from the Mail menu. If you have not yet set up any accounts, the Mail Setup window appears, and you can skip to Step 7.
3. Click the Accounts icon in the Mail Preferences window.
4. Click Create Account.
5. Choose the correct account type from the pop-up menu.
6. In the Description field, type any name you would like to use to identify the account. This is the name that will appear in your list of accounts.
7. Using the rest of the information you gathered, complete the rest of the fields. If your Internet provider gave you an SMTP password, be sure to click the checkbox to enable the "Use authentication when sending mail" option. If your Internet service provider does not require this, simply leave the two fields below the checkbox empty.
8. If desired, click the Account Options tabs to change the default account behavior.
9. Click OK when you are finished.

Repeat these steps for any other accounts you want to set up.

If you've set things up but can't seem to get or send email, you might need to contact your ISP for assistance, or visit any online help or support websites they offer.

How to delete an account

Tip: Before deleting an account, save any messages you don't want to erase in a different location, such as the desktop or the On My Mac mailbox. If you are switching from a POP account to an IMAP account, set up the IMAP account first, then drag messages you want to save from the POP mailbox(es) to the IMAP mailbox(es), before deleting the POP account.

1. Choose Preferences from the Mail menu.
2. Click Accounts.
3. Select the account you want to delete.
4. Click Remove.

How to import messages and addresses

You can import mail from another Mac email application, from a Windows PC or other computer, and your contacts into Address Book.

How to set up Mail for .Mac email

If you've got a .Mac (pronounced "dot Mac") account, you can easily use Mail to send and receive messages.

This tutorial shows you how to set up Microsoft Outlook to work with your e-mail account. This tutorial focuses on setting up Microsoft Outlook 2003, but these settings are similar in other versions of Microsoft Outlook. You can set up previous versions of Microsoft Outlook by using the settings in this tutorial.

To Set Up Your E-mail Account in Microsoft Outlook 

 1. In Microsoft Outlook, select Tools > E-mail Accounts.

2. On the E-mail Accounts wizard window, select "Add a new e-mail account" and click Next.

3. For your server type, select "POP3" and click Next.

 

1. On the Internet E-mail Settings (POP3) window, enter your information as follows:

Your Name

Enter your first and last name.

E-mail Address

Enter your e-mail address.

User Name

Enter your e-mail address, again.

Password

Enter the password you set up for your e-mail account.

Incoming mail server (POP3)

Your incoming server is mail.mydomain.com, where "mydomain.com" is the name of your domain.

Outgoing mail server (SMTP)

Enter smtpout.secureserver.net or mail.mydomain.com for your outgoing mail server.  Make sure you look at the email I have sent you to determine which outgoing server you need to enter.


Click "More Settings."

NOTE: if you are using "smtpout.secureserver.net" it is an SMTP relay server. In order to use this server to send e-mails, you must first activate SMTP relay on your e-mail account. Log on to your Manage Email Accounts page to set up SMTP relay. If you do not have SMTP relay set up and your Internet Service Provider (ISP) allows it, you can use the outgoing mail server for your Internet Service Provider. Contact your Internet Service Provider to get this setting.

NOTE: if you are useing mail.mydomian.com see instructions below.

1. On the Internet E-mail Settings window, select the "Outgoing Server" tab.
       Select "My outgoing server (SMTP) requires authentication."
       If you did not change the SMTP relay section, select "Use same settings as my incoming mail server". If you changed the user name and     password in the SMTP relay section of your Manage Email Accounts page, select "Log on using" and enter the user name and                 password. The following example assumes you did not change your SMTP relay section in your Manage Email Accounts page.
   6. Select the "Advanced" tab and change the "Outgoing server (SMTP)" port to 80 or 3535.
   
   
2. Click Next.
   
   
3. Click Finish.
   
4. Click OK.
   

Before you can use Outlook Express to send and receive e-mail, you need to set up an account. You can have more than one account—for business, online shopping, and so on—and each person who uses your computer may have their own, completely separate account. Outlook Express gracefully handles it all.

Start Outlook Express

There are many ways to start Outlook Express, but here's a sure-fire way to find and start it.

1.	Click the Start button.
2.	Point to All Programs.
3.	Click Outlook Express. These first three steps are shown in the image below: Opening Outlook Express from the Start menu
4.	If asked whether you'd like to open this particular account automatically every time you start Outlook Express, click Yes (if you do) or No (if you don't). If you don't want to be asked this question again, click to check the Always perform this check… box.
5.	Check When Outlook Express starts, go directly to my Inbox. Outlook Express directs all incoming mail to the Inbox, so it makes sense to bypass this opening page. If you don't see the list of folders and contacts on the left, click Layout on the View menu. Click Contacts and Folder List to check them, and then click OK. Outlook Express list of folders Quick start. You'll notice that when you use Outlook Express regularly, Windows XP will put the Outlook Express icon on the Start menu (along with other programs you've used recently). In that case, just click the Outlook Express icon in the Start menu to open the program.

Set Up an Outlook Express E-Mail Account

The Internet Connection Wizard makes short work of setting up your online mailbox by walking you through each step for every e-mail account you set up.

1.	Before you get going, make sure you know your email address along with the following information. (You may need to contact your ISP, Internet Service Provider, to get it.) First, information about the e-mail servers: • The type of e-mail server you use: POP3 (most e-mail accounts), HTTP (such as Hotmail), or IMAP • The name of the incoming e-mail server • For POP3 and IMAP servers, the name of the outgoing e-mail server (generally SMTP) Second, information about your account: • Your account name and password (For some solid advice about making a secure password, read the Create strong passwords article.) • Find out if your ISP requires you to use Secure Password Authentication (SPA) to access your e-mail account—yes or no is all that's required.
2.	Start Outlook Express, and on the Tools menu, click Accounts. If the Internet Connection Wizard starts up automatically, skip ahead to step 4.
3.	Click Add, and then click Mail to open the Internet Connection Wizard. Mail option from the Add button
4.	On the Your Name page of the wizard, type your name as you want it to appear to everyone who gets e-mail from you, and then click Next. Most people use their full name, but you can use any name—even a nickname—that people will recognize.
5.	On the Internet Explorer Address page, type your e-mail address, and then click Next.
6.	On the E-mail Server Names page, fill in the first block of information that you gathered from your ISP in step 1, and then click Next. Internet Connection Wizard's E-mail Server Names Note: If you chose HTTP as your incoming e-mail server—as for a Hotmail or MSN account—this wizard page changes slightly so you can identify your HTTP mail service provider.
7.	On the Internet Mail Logon page, type your account name and password. Internet Connection Wizard's Internet Mail Logon Note: If you're concerned about break-ins to your e-mail, click to clear the check in the Remember Password box. You'll then be prompted for the password each time you send or retrieve mail.
8.	Click Next, and then click Finish. You're ready to send your first e-mail! Unsure if your new e-mail account is working? Send an e-mail message to a friend. If they get the message, your account is ready to roll! But if you run into problems setting up your account, Outlook Express offers help. Search for troubleshooting topics from Contents and Index on the Help menu.

Set Up a Web-based E-Mail Account

The e-mail that you get in a Hotmail account and other Web-based accounts is not stored on your hard disk, but is kept on the account-provider's computer. That's what makes it possible to access your account from any computer in the world over the Internet. Here's how you set yourself up.

1.

Go to the Web site and follow the setup instructions—for example, http://www.hotmail.com/ for Hotmail.

2.

Set up Outlook Express to use the account, by following the instructions above in Set up an Outlook Express e-mail account. If you share your computer with someone else, take advantage of Fast User Switching. A feature of Windows XP, it lives up to its name by enabling you to switch among users on a single computer without closing any programs you are running or logging off. • To turn Fast User Switching on, open User Accounts in Control Panel. Click Change the way users log on or off. Make sure the Use Fast User Switching box is checked. • Then, to switch users, click Start, click Log off and then click Switch User. On the Welcome screen, click the user account you want to switch to. That's it!

Close Outlook Express

In closing, Outlook Express works just as all other Windows programs do.

•	On the File menu, click Exit. Tip: For a fast way out, press ALT+F4.